LACROSSE NOVA SCOTIA SOCIETY BYLAWS
BY-LAW 1 – REGISTERED OFFICE
BY-LAW 2 – JURISDICTION
BY-LAW 3 – BOUNDARIES
BY-LAW 4 – MEMBERSHIP
BY-LAW 5 – BOARD OF DIRECTORS
BY-LAW 6 - POWERS OF DIRECTORS
BY-LAW 7 – OFFICERS AND EXECUTIVE COMMITTEE
BY-LAW 8 – FISCAL YEAR
BY-LAW 9 - MEETINGS
BY-LAW 10 - QUORUMS
BY-LAW 11 – VOTING
BY-LAW 12 -- BANKING
BY-LAW 13 – BORROWING POWERS
BY-LAW 14 – AMENDMENT of THE MEMORANDUM OF ASSOCIATION or BY-LAWS
BY-LAW 15 – OPERATING POLICIES and OPERATING RULES AND REGULATIONS
BY-LAW 16 MISCELLANEOUS
BY-LAW 2 – JURISDICTION
BY-LAW 3 – BOUNDARIES
BY-LAW 4 – MEMBERSHIP
BY-LAW 5 – BOARD OF DIRECTORS
BY-LAW 6 - POWERS OF DIRECTORS
BY-LAW 7 – OFFICERS AND EXECUTIVE COMMITTEE
BY-LAW 8 – FISCAL YEAR
BY-LAW 9 - MEETINGS
BY-LAW 10 - QUORUMS
BY-LAW 11 – VOTING
BY-LAW 12 -- BANKING
BY-LAW 13 – BORROWING POWERS
BY-LAW 14 – AMENDMENT of THE MEMORANDUM OF ASSOCIATION or BY-LAWS
BY-LAW 15 – OPERATING POLICIES and OPERATING RULES AND REGULATIONS
BY-LAW 16 MISCELLANEOUS
1.1 The registered Office of the Lacrosse Nova Scotia Society (LNSS) is at Sport Nova
Scotia, 5516 Spring Garden Road, Halifax N.S. B3J 1G6
Scotia, 5516 Spring Garden Road, Halifax N.S. B3J 1G6
2.1 The Society is the recognized lacrosse authority throughout the province of Nova
Scotia.
2.2 The jurisdiction of the Society shall be limited to Nova Scotia, except when a team
from Nova Scotia is playing outside of Nova Scotia, that team shall be considered to be
within the jurisdiction of the Society. The LNSS shall serve as a mediator in Active
Member and Associate Member disputes when formally requested to do so. In any
situation, where a league plays in Nova Scotia and a neighbouring province or provinces
then the Operating Regulations for the said league must be annually approved by all
of the appropriate Provincial Lacrosse Associations.
Scotia.
2.2 The jurisdiction of the Society shall be limited to Nova Scotia, except when a team
from Nova Scotia is playing outside of Nova Scotia, that team shall be considered to be
within the jurisdiction of the Society. The LNSS shall serve as a mediator in Active
Member and Associate Member disputes when formally requested to do so. In any
situation, where a league plays in Nova Scotia and a neighbouring province or provinces
then the Operating Regulations for the said league must be annually approved by all
of the appropriate Provincial Lacrosse Associations.
3.1 The Society has divided the province of Nova Scotia into six distinct Regions,
namely Cape Breton, Central, Fundy, Highland, South Shore and Valley.
3.2 All involved parties, on both a regional and dynamic basis, shall mutually
agree upon club boundaries. The LNSS shall serve as a mediator in any unresolved
disputes when formally requested to do so.
namely Cape Breton, Central, Fundy, Highland, South Shore and Valley.
3.2 All involved parties, on both a regional and dynamic basis, shall mutually
agree upon club boundaries. The LNSS shall serve as a mediator in any unresolved
disputes when formally requested to do so.
4.1 General
4.1.1 The subscribers to the Memorandum’s of Association and such other persons
as shall be admitted to membership in accordance to these By-Laws, and none other,
shall be Members of the Society and their names shall be entered in the Registry of
Members accordingly.
4.1.2 For the purposes of registration the membership of the Society is unlimited.
4.1.3 Membership in the Society shall not be transferable.
4.2 Conditions of Membership
4.2.1 Membership in the Society shall be limited to persons and organizations agreeing
to further the objects of the Society; abide by and comply with the Society’s
Memorandum of Association, By-Laws, Operating Policies and Operating Rules
and Regulations and observe faithfully the rulings of those charged, at that given
point in time, with the conduct of its affairs.
4.2.2 To be admitted or re-admitted to the Society a club, organization or league must
be Nova Scotia based and undertake to become incorporated, under the Societies Act of
Nova Scotia.
4.2.3 To be admitted as a Member in the Society an individual must reside in Nova Scotia
and be over the age of 18 years.
4.3 Application for Membership
4.3.1 Applications for membership in or re-admission to the Society must be submitted,
in writing, to the Secretary of the Society for the due consideration of the Board of Directors.
4.3.2 The pertinent details of approved applications will be entered, by the LNSS
Registrar, in the Registry of Members. This entry shall constitute an admission to
membership in the Society.
4.4 Types of Membership
4.4.1 Membership in Lacrosse Nova Scotia Society shall include four classes of Member:
Active
Associate
Individual
Honorary Life
4.4.2 Active membership shall be limited to only those applications that are duly
approvedby the Board of Directors of the Society. In regions and/or areas where
no appropriate lacrosse infrastructure is currently available, Active membership
may be extended to any clubs or teams
that are formed.
4.4.3 Associate membership shall be open to organizations that desire to assist
in the promotion of lacrosse and it shall also be assigned to those clubs / local
associations, organizations, leagues and teams that the Board of Directors of the
Society has duly determined need to serve a probationary period before active
membership can be reconsidered.
4.4.4 Individual membership is open to any individual wishing to be affiliated
with the Society and is prepared to contribute to the financial support of the Society.
4.4.5 Honorary Life membership may be awarded, by unanimous consent of the
Active Memberspresent at a General Meeting of the Society, to those individuals
who have rendered exceptional services to lacrosse within the province of Nova Scotia.
4.5 Membership Fees
4.5.1 The Board of Directors shall, by resolution, set the annual membership fees and
applicable refund conditions for the Society, based on the recommendations of the Vice
President of Finance.
4.5.2 Honorary Life membership fees shall always be complimentary.
4.5.3 The Board of Directors may, by resolution, assess fees for Members for such
administrative costs of the Society, as the Board of Directors shall determine.
4.6 Resignation of a Member
4.6.1 Any Member may withdraw from the Society by delivering to the Secretary of
the Society, written notice of resignation and such resignation, where applicable,
must be approved in accordance with the respective By-Laws of said Member.
4.7 Termination of Membership
4.7.1 The Society may, by Special Resolution, request a Member to resign at either
a Special Meeting called for that specific purpose or a scheduled General Meeting
providing that any such Member shall be granted an opportunity to be heard at such
meeting.
4.8 LNSS Governance of Members Affairs
4.8.1 The affairs of each Active and Associate Member shall be governed in accordance with the provisions of the Lacrosse Nova Scotia Society in so far as the same are applicable.
as shall be admitted to membership in accordance to these By-Laws, and none other,
shall be Members of the Society and their names shall be entered in the Registry of
Members accordingly.
4.1.2 For the purposes of registration the membership of the Society is unlimited.
4.1.3 Membership in the Society shall not be transferable.
4.2 Conditions of Membership
4.2.1 Membership in the Society shall be limited to persons and organizations agreeing
to further the objects of the Society; abide by and comply with the Society’s
Memorandum of Association, By-Laws, Operating Policies and Operating Rules
and Regulations and observe faithfully the rulings of those charged, at that given
point in time, with the conduct of its affairs.
4.2.2 To be admitted or re-admitted to the Society a club, organization or league must
be Nova Scotia based and undertake to become incorporated, under the Societies Act of
Nova Scotia.
4.2.3 To be admitted as a Member in the Society an individual must reside in Nova Scotia
and be over the age of 18 years.
4.3 Application for Membership
4.3.1 Applications for membership in or re-admission to the Society must be submitted,
in writing, to the Secretary of the Society for the due consideration of the Board of Directors.
4.3.2 The pertinent details of approved applications will be entered, by the LNSS
Registrar, in the Registry of Members. This entry shall constitute an admission to
membership in the Society.
4.4 Types of Membership
4.4.1 Membership in Lacrosse Nova Scotia Society shall include four classes of Member:
Active
Associate
Individual
Honorary Life
4.4.2 Active membership shall be limited to only those applications that are duly
approvedby the Board of Directors of the Society. In regions and/or areas where
no appropriate lacrosse infrastructure is currently available, Active membership
may be extended to any clubs or teams
that are formed.
4.4.3 Associate membership shall be open to organizations that desire to assist
in the promotion of lacrosse and it shall also be assigned to those clubs / local
associations, organizations, leagues and teams that the Board of Directors of the
Society has duly determined need to serve a probationary period before active
membership can be reconsidered.
4.4.4 Individual membership is open to any individual wishing to be affiliated
with the Society and is prepared to contribute to the financial support of the Society.
4.4.5 Honorary Life membership may be awarded, by unanimous consent of the
Active Memberspresent at a General Meeting of the Society, to those individuals
who have rendered exceptional services to lacrosse within the province of Nova Scotia.
4.5 Membership Fees
4.5.1 The Board of Directors shall, by resolution, set the annual membership fees and
applicable refund conditions for the Society, based on the recommendations of the Vice
President of Finance.
4.5.2 Honorary Life membership fees shall always be complimentary.
4.5.3 The Board of Directors may, by resolution, assess fees for Members for such
administrative costs of the Society, as the Board of Directors shall determine.
4.6 Resignation of a Member
4.6.1 Any Member may withdraw from the Society by delivering to the Secretary of
the Society, written notice of resignation and such resignation, where applicable,
must be approved in accordance with the respective By-Laws of said Member.
4.7 Termination of Membership
4.7.1 The Society may, by Special Resolution, request a Member to resign at either
a Special Meeting called for that specific purpose or a scheduled General Meeting
providing that any such Member shall be granted an opportunity to be heard at such
meeting.
4.8 LNSS Governance of Members Affairs
4.8.1 The affairs of each Active and Associate Member shall be governed in accordance with the provisions of the Lacrosse Nova Scotia Society in so far as the same are applicable.
5.1 General
5.1.1 Directors shall be elected by Members, eligible to vote, at each Annual General
Meeting.
5.1.2 At every Annual General Meeting all the end of term Directors shall be retired
from office, but shall hold office until the dissolution of the meeting at which their
successors are elected.
5.2 Composition of the Board of Directors
5.2.1 The Society shall have up to sixteen Directors. There shall be seven Elected
Directors, one Succession Director, two Appointed Representatives and up to six
Regional Directors.
5.2.2 All seven of the Elected Directors shall also concurrently be Elected Officers of the
Executive Committee.
5.2.3 The Succession Director shall also concurrently be the Immediate Past President
of the Executive Committee.
5.2.4 The two Appointed Representatives, namely the Referee In Chief and Provincial
Coach, shall also concurrently be Appointed Officers of the Executive Committee.
5.2.5 Regional Directors shall be elected or appointed in accordance with their
respective Region’s By-Laws.
5.2.6 Subscribers to the Memorandum of Association of Lacrosse Nova Scotia Society
shall be the first directors of the Society.
5.3 Terms of Office
5.3.1 Each of the Elected Directors and the Succession Director terms shall be governed
by their Executive Committee term of office.
5.3.2 The Referee-In-Chief and the Provincial Coach shall be appointed on an annual basis.
5.3.3 There shall be no limitation on the number of successive terms a Director can serve.
5.3.4 Regional Directors shall be elected or appointed on an annual basis.
5.4 Election Candidates
5.4.1 Any individual, over the age of eighteen, associated with a Member of the Society
shall be eligible to be elected a Director of the Society. However, while he/she is in office
the President of the LNSS shall not be permitted to hold office with an Active Member
and/or Associate Member of the LNSS.
5.4.2 Any organization, that is an Associate Member, may nominate a representative.
5.4.3 All retiring Directors shall be eligible for re-election.
5.4.4 At the Annual General Meeting persons nominated, in absentia, must have a letter
on file with the Secretary of the Society signifying their willingness to stand for election as
a Director.
5.5 Remuneration for Directors
5.5.1 The Directors of the Society shall not be paid any sum whatsoever for services
as such, but may be reimbursed for expenses incurred on behalf of the Society.
5.5.2 No Director shall directly or indirectly receive any profit from his position
5.6 Director Vacates Office
5.6.1 In the event that a Director resigns his/her position or ceases to be a Member in the
Society, whereupon his/her office shall ipso facto be vacated, the Board of Directors from
among the Members of the Society may fill said vacancy for the remaining portion of the term.
5.7 Director Removed from Office
5.7.1 The Society may, by Special Resolution, remove any Director prior to the expiration
of his/her full term and appoint another person in his/her stead. The person so appointed
shall only hold office for the balance of the Society’s year. At the next Annual General Meeting
an election must be held to fill the vacated position for the applicable length, one or two years,
of term.
5.8 Emergency Action
5.8.1 In the event of an emergency, requiring an urgent decision or action, the President
shall consult with a minimum of any three members of the Board of Directors, by telephone
if necessary, and obtain their unanimous agreement to his/her proposed course of action,
it being understood that such actions as he/she may take must be referred to the next Board
Meeting for formal approval or rejection.
6.1.1 The management of the affairs of the Society shall be vested in the Directors who,
in addition to the powers and authorities given by these By-Laws or otherwise expressly
conferred upon them, may exercise all such powers and do all such acts and things as
may be done by the Society and are not hereby or by Statute expressly directed or required
to be exercised or done by the Society in General Meeting.
6.1.2 Without restricting the generality of the foregoing, the Directors shall have
power to:
• Make and give receipts, releases and other discharges for all things,
including money, which may be due to the Society.
• Authorize expenditures on behalf the Society from time to time.
including money, which may be due to the Society.
• Authorize expenditures on behalf the Society from time to time.
• Appoint persons to accept and hold in trust for the Society property belonging
to the Society.
• Institute, conduct, defend, compromise and abandon legal proceedings by
or against the Society or its officers to the extent that such proceedings involve
the affairs of the Society.
• Invest and deal with the assets of the Society and invest such assets, at their
discretion, subject only to such limitations as would be imposed upon trustees
by virtue of the Nova Scotia Trustees Act.
• Enter into negotiations and contracts and rescind and vary contracts and
execute deeds, bills of exchange and other instruments and documents on
behalf of the Association.
• Appoint committees and prescribe their duties and powers. They may also
dissolve any committee they appointed.
• Engage an Executive Director and to determine the duties, responsibilities
and the level of remuneration for said position.
• Appoint/Employ such agents and engage such employees as it shall deem
necessary from time to time and prescribe, at the time of the appointment/hiring,
the duties, responsibilities and remuneration for such persons.
to the Society.
• Institute, conduct, defend, compromise and abandon legal proceedings by
or against the Society or its officers to the extent that such proceedings involve
the affairs of the Society.
• Invest and deal with the assets of the Society and invest such assets, at their
discretion, subject only to such limitations as would be imposed upon trustees
by virtue of the Nova Scotia Trustees Act.
• Enter into negotiations and contracts and rescind and vary contracts and
execute deeds, bills of exchange and other instruments and documents on
behalf of the Association.
• Appoint committees and prescribe their duties and powers. They may also
dissolve any committee they appointed.
• Engage an Executive Director and to determine the duties, responsibilities
and the level of remuneration for said position.
• Appoint/Employ such agents and engage such employees as it shall deem
necessary from time to time and prescribe, at the time of the appointment/hiring,
the duties, responsibilities and remuneration for such persons.
7.1 Day-By-Day Operations of the Society
7.1.1 The day-by-day operations of the Society shall be vested in the Executive Committee.
7.1.2 The Executive Committee may, from time to time, invite to their meetings such
persons as they deem advisable to act as consultants.
7.2 Composition of the Executive Committee
7.2.1 The Executive Committee shall be comprised of seven Elected Officers, one
Succession Officer and two Appointed Officers. In the event there is an Executive
Director, he/she will be an ex-officio member of the committee.
7.2.2 The seven Elected Officer positions shall be as follows:
• President
• Vice President Operations
• Vice President Operations
• Vice President Finance
• Vice President Technical/Development
• Vice President Marketing/Promotion
• Secretary
• Treasurer
• Vice President Technical/Development
• Vice President Marketing/Promotion
• Secretary
• Treasurer
7.2.3 The one Succession Officer position shall be that of Immediate Past President.
7.2.4 The two Appointed Officers are the Referee-In-Chief and the Provincial Coach.
7.3 Terms of Office
7.3.1 The Referee-In-Chief and the Provincial Coach are appointed on an annual basis.
7.3.2 The term of office for each of the Elected Officers and the Succession Officer shall
be two years. To provide continuity an odd/even year sequence of rotating elections shall
be utilized, for the elected positions, at the Annual General Meetings.
Odd Year Elections Even Year Elections
President Vice President Technical/Development
Vice President Operations Vice President Promotions/Marketing
Vice President Finance Treasurer
Secretary
7.4 Duties of Officers and LNSS Registrar
7.4.1 The duties of the President are set by the Board of Directors of the Society and they
shall include, but are not necessarily limited to, the following:
7.2.4 The two Appointed Officers are the Referee-In-Chief and the Provincial Coach.
7.3 Terms of Office
7.3.1 The Referee-In-Chief and the Provincial Coach are appointed on an annual basis.
7.3.2 The term of office for each of the Elected Officers and the Succession Officer shall
be two years. To provide continuity an odd/even year sequence of rotating elections shall
be utilized, for the elected positions, at the Annual General Meetings.
Odd Year Elections Even Year Elections
President Vice President Technical/Development
Vice President Operations Vice President Promotions/Marketing
Vice President Finance Treasurer
Secretary
7.4 Duties of Officers and LNSS Registrar
7.4.1 The duties of the President are set by the Board of Directors of the Society and they
shall include, but are not necessarily limited to, the following:
Acting in and representing the name of the Lacrosse Nova Scotia Society at
all pertinent functions and events, be they formal or informal.
Calling and presiding at all meetings of the Society; the Board of Directors
and the Executive Committee.
Being a member of all committees established within the Society.
Representing the LNSS, as its voting delegate, at the Annual Board of Directors
Meetings of the CLA.
Authorizing, either directly or indirectly, all activities or undertakings, which are
directed towards the mandate and objectives of the Society and providing leadership
and direction to the membership of LNSS.
Ensuring that all orders and resolutions of the Board of Directors are carried out.
all pertinent functions and events, be they formal or informal.
Calling and presiding at all meetings of the Society; the Board of Directors
and the Executive Committee.
Being a member of all committees established within the Society.
Representing the LNSS, as its voting delegate, at the Annual Board of Directors
Meetings of the CLA.
Authorizing, either directly or indirectly, all activities or undertakings, which are
directed towards the mandate and objectives of the Society and providing leadership
and direction to the membership of LNSS.
Ensuring that all orders and resolutions of the Board of Directors are carried out.
7.4.2 The duties of the other Officers are set, on as required basis, by the Executive
Committee and approved by the Board of Directors.
Committee and approved by the Board of Directors.
7.4.3 The Vice President Operations shall complete the term of office of the President in
the event of his/her death or resignation. Also he/she shall be responsible for a whole
myriad of activities, such as coordinating the LNSS involvement in all provincial championships
and national invitational tournaments held within the province of Nova Scotia.
7.4.4 The Vice President Finance shall be responsible for the financial planning of the
Society and the preparation of a “Draft Annual Budget” for discussion and resolution at the AGM.
7.7.5 The Vice President Technical / Development shall be responsible for planning, for
all disciplines of lacrosse, a steady and progressive improvement in the technical and
developmental areas of the game throughout Nova Scotia.
7.7.6 The Vice President Marketing / Promotion shall be responsible for obtaining sponsors
and the current and long-range promotion and marketing of lacrosse in Nova Scotia.
7.4.7 The Secretary’s duties shall include, but are not necessarily limited to, the following:
Notifying the members of all meetings.
Keeping the minutes of the proceedings of all meetings and maintaining the minute book.
Being responsible for all correspondence.
Distributing copies of the minutes, within 14 days of said meeting, to each Member.
If applicable, having custody of the seal of the Society.
Keeping the minutes of the proceedings of all meetings and maintaining the minute book.
Being responsible for all correspondence.
Distributing copies of the minutes, within 14 days of said meeting, to each Member.
If applicable, having custody of the seal of the Society.
7.4.8 The Treasurer’s duties shall include, but are not necessarily limited to, the following:
Placing the funds of the Society in a bank account under the name of “Lacrosse
Nova Scotia Society”.
Keeping proper records and books of account.
Placing all orders of the Society and liquidating all bills against the Society,
within the confines of the approved budget.
Reporting the status of the Society’s finances and approved budget, on an
as required basis, to the Executive Committee and the Board of Directors.
Presenting, at the AGM, either an audited financial report or in the absence
of an auditors report a financial report, suitable for the subsequent signing by two Directors.
Nova Scotia Society”.
Keeping proper records and books of account.
Placing all orders of the Society and liquidating all bills against the Society,
within the confines of the approved budget.
Reporting the status of the Society’s finances and approved budget, on an
as required basis, to the Executive Committee and the Board of Directors.
Presenting, at the AGM, either an audited financial report or in the absence
of an auditors report a financial report, suitable for the subsequent signing by two Directors.
7.4.9 The LNSS Registrar shall maintain the Society’s “Registry of Members” and historical
database for all registered players, coaches and referees.
database for all registered players, coaches and referees.
7.4.10 The Immediate Past President’s duties will be at the discretion of the President.
8.1.1 The fiscal period of the Society shall be the period that starts on October 1st and
ends on September 30th.
ends on September 30th.
9.1 All Meetings
9.1.1 In instances where the Articles and By-Laws provisioned herein fail to clearly
dictate a procedural action, Robert's Rules of Order shall be used to govern the meeting
and resolve disputes.
9.1.2 All formal notice of meetings shall be given in writing, either by facsimile or by
sending it through the post in a prepaid letter addressed to each Member at his/her last
known address. Any notice shall have been given by facsimile when the transmission has
been confirmed and by post when the letter containing the same would be delivered in the
ordinary course of post. When providing such service via the post it shall be sufficient to prove
that the envelope containing the notice was properly addressed and placed in the post office.
9.1.3 The accidental omission to give notice of any meeting or the non-receipt of any
notice by any Member(s) shall not invalidate any resolution passed or any proceedings taken
at any meeting.
9.1.4 Any Member absent from a meeting must abide by the actions taken and the decisions
made in their absence.
9.1.5 At any meeting, excluding ancillary committees, the following descending sequence
shall determine the Chairperson; President, Vice President Operations, Vice President
Finance and if none of these are present, then those in attendance shall select from
amongst themselves.
9.2 Board of Directors Meetings
9.2.1 Meetings of the Board of Directors or as they are quite commonly called
“Board Meetings” shall be held as often as business of the Society may require.
9.2.2 For the first meeting of the Board of Directors held immediately following the election
of Directors at a Annual General Meeting, no notice shall be necessary to legally constitute the
meeting, providing that a quorum of Directors are present.
9.2.3 Notice of all other meetings, specifying the time and place thereof, shall be given
either orally or in writing to each Director a reasonable time before the meeting is to take place.
9.2.4 A resolution in writing signed by all the Directors shall be valid and effectual as if
it had been passed at a Board Meeting duly called and constituted.
9.3 Meetings of Members
9.3.1 Meetings of the Society’s full Membership are known as General Meetings and they
fall into two specific categories, namely Annual and Extraordinary / Special Meetings.
9.3.2 Fourteen days formal notice of any General Meeting, stating the date, time, place
and if applicable, the nature and proposer(s) of any special business shall be given to all
Members.
9.3.3 Every Member of the Society shall have the right to address any General Meeting,
but only Active Members shall have the right to introduce a motion or motions.
9.4 Annual Meetings
9.4.1 The Society shall ideally hold two Annual Meetings during each fiscal year. The
Annual General Meeting (AGM), which must be held within three months of the Society’s
past fiscal year end and an optional Semi Annual General Meeting (SAGM) that is held
during the spring.
9.4.2 The President shall call the AGM and when applicable the SAGM by causing the
Secretary to send a formal notice thereof to all Members of the Society.
9.4.3 A press release shall be sent out on two separate occasions prior to any Annual Meeting.
9.4.4 At each Annual General Meeting of the Society, the following items of business shall
be dealt with and shall, in the main, be deemed to be ordinary business. If there is some
special business, such as special resolutions, to conduct it shall follow the appointment
of auditors.
9.1.1 In instances where the Articles and By-Laws provisioned herein fail to clearly
dictate a procedural action, Robert's Rules of Order shall be used to govern the meeting
and resolve disputes.
9.1.2 All formal notice of meetings shall be given in writing, either by facsimile or by
sending it through the post in a prepaid letter addressed to each Member at his/her last
known address. Any notice shall have been given by facsimile when the transmission has
been confirmed and by post when the letter containing the same would be delivered in the
ordinary course of post. When providing such service via the post it shall be sufficient to prove
that the envelope containing the notice was properly addressed and placed in the post office.
9.1.3 The accidental omission to give notice of any meeting or the non-receipt of any
notice by any Member(s) shall not invalidate any resolution passed or any proceedings taken
at any meeting.
9.1.4 Any Member absent from a meeting must abide by the actions taken and the decisions
made in their absence.
9.1.5 At any meeting, excluding ancillary committees, the following descending sequence
shall determine the Chairperson; President, Vice President Operations, Vice President
Finance and if none of these are present, then those in attendance shall select from
amongst themselves.
9.2 Board of Directors Meetings
9.2.1 Meetings of the Board of Directors or as they are quite commonly called
“Board Meetings” shall be held as often as business of the Society may require.
9.2.2 For the first meeting of the Board of Directors held immediately following the election
of Directors at a Annual General Meeting, no notice shall be necessary to legally constitute the
meeting, providing that a quorum of Directors are present.
9.2.3 Notice of all other meetings, specifying the time and place thereof, shall be given
either orally or in writing to each Director a reasonable time before the meeting is to take place.
9.2.4 A resolution in writing signed by all the Directors shall be valid and effectual as if
it had been passed at a Board Meeting duly called and constituted.
9.3 Meetings of Members
9.3.1 Meetings of the Society’s full Membership are known as General Meetings and they
fall into two specific categories, namely Annual and Extraordinary / Special Meetings.
9.3.2 Fourteen days formal notice of any General Meeting, stating the date, time, place
and if applicable, the nature and proposer(s) of any special business shall be given to all
Members.
9.3.3 Every Member of the Society shall have the right to address any General Meeting,
but only Active Members shall have the right to introduce a motion or motions.
9.4 Annual Meetings
9.4.1 The Society shall ideally hold two Annual Meetings during each fiscal year. The
Annual General Meeting (AGM), which must be held within three months of the Society’s
past fiscal year end and an optional Semi Annual General Meeting (SAGM) that is held
during the spring.
9.4.2 The President shall call the AGM and when applicable the SAGM by causing the
Secretary to send a formal notice thereof to all Members of the Society.
9.4.3 A press release shall be sent out on two separate occasions prior to any Annual Meeting.
9.4.4 At each Annual General Meeting of the Society, the following items of business shall
be dealt with and shall, in the main, be deemed to be ordinary business. If there is some
special business, such as special resolutions, to conduct it shall follow the appointment
of auditors.
Roll Call
Minutes of the Previous AGM
Business Arising from Previous Minutes
Consideration of the annual reports of the Directors
President
Past President
Vice Presidents
Referee In Chief
Provincial Coach
Regions
Consideration of the financial statements
Consideration of the following reports
Members
Committees
New Business
Election of Directors/Officers for the ensuing year
Appointment of Auditors
Special Business, if applicable
Adjournment
Minutes of the Previous AGM
Business Arising from Previous Minutes
Consideration of the annual reports of the Directors
President
Past President
Vice Presidents
Referee In Chief
Provincial Coach
Regions
Consideration of the financial statements
Consideration of the following reports
Members
Committees
New Business
Election of Directors/Officers for the ensuing year
Appointment of Auditors
Special Business, if applicable
Adjournment
9.5 Extraordinary / Special General Meetings
9.5.1 All the business transacted at these meeting is deemed to be special business
as opposed to ordinary business.
9.5.2 The President or the Directors, by causing the Secretary to send a formal notice
thereof to all Members of the Society, may call a Special Meeting at any time.
9.5.3 A Special Meeting of the Society shall be called if the Directors are requisitioned,
in writing, by at least three of the Members.
9.6 Executive Committee Meetings
9.6.1 The Executive Committee shall attempt to meet regularly, at the call of the President,
each month throughout the year. The chosen meeting facilities shall be conveniently located
and appropriate places to conduct business.
9.6.2 An Executive Committee Meeting shall be called by the President upon receipt of a
written request signed by not less than three members of the executive.
9.6.3 Any Member in good standing shall have the right to be represented at any Executive
Committee Meeting, but only executive members shall be allowed to speak, unless the
Chairperson of the meeting specifically directs otherwise.
9.6.4 Notice of these meetings, specifying the time and place thereof, shall be given orally
to each officer within a reasonable time before the meeting is to take place.
9.5.1 All the business transacted at these meeting is deemed to be special business
as opposed to ordinary business.
9.5.2 The President or the Directors, by causing the Secretary to send a formal notice
thereof to all Members of the Society, may call a Special Meeting at any time.
9.5.3 A Special Meeting of the Society shall be called if the Directors are requisitioned,
in writing, by at least three of the Members.
9.6 Executive Committee Meetings
9.6.1 The Executive Committee shall attempt to meet regularly, at the call of the President,
each month throughout the year. The chosen meeting facilities shall be conveniently located
and appropriate places to conduct business.
9.6.2 An Executive Committee Meeting shall be called by the President upon receipt of a
written request signed by not less than three members of the executive.
9.6.3 Any Member in good standing shall have the right to be represented at any Executive
Committee Meeting, but only executive members shall be allowed to speak, unless the
Chairperson of the meeting specifically directs otherwise.
9.6.4 Notice of these meetings, specifying the time and place thereof, shall be given orally
to each officer within a reasonable time before the meeting is to take place.
10.1 All Meetings
10.1.1 No business shall be transacted at any meeting unless a quorum is present
within thirty minutes of the time scheduled for the commencement of business.
10.1.2 The only exception to the need for a quorum is when in committee. However,
this exemption does not apply to Executive Committee Meetings.
10.2 Board of Directors Meetings
10.2.1 The quorum required at any meeting of the Board of Directors shall be one-third
in number of the Directors, but it shall never be less than three directors.
10.3 General Meetings
10.3.1 The quorum required at any General or Special Meeting shall be twenty five per
centum (25%) of the Active Members, in good standing, plus fifty per centum (50%) of the
Board of Directors, but never less than three directors.
10.4 Executive Committee Meetings
10.4.1 The quorum required at any meeting of the Executive Committee shall be three Officers.
10.1.1 No business shall be transacted at any meeting unless a quorum is present
within thirty minutes of the time scheduled for the commencement of business.
10.1.2 The only exception to the need for a quorum is when in committee. However,
this exemption does not apply to Executive Committee Meetings.
10.2 Board of Directors Meetings
10.2.1 The quorum required at any meeting of the Board of Directors shall be one-third
in number of the Directors, but it shall never be less than three directors.
10.3 General Meetings
10.3.1 The quorum required at any General or Special Meeting shall be twenty five per
centum (25%) of the Active Members, in good standing, plus fifty per centum (50%) of the
Board of Directors, but never less than three directors.
10.4 Executive Committee Meetings
10.4.1 The quorum required at any meeting of the Executive Committee shall be three Officers.
11.1 All Meetings
11.1.1 Except where otherwise required by the Nova Scotia Societies Act or the By-laws
of the Society every question submitted to any meeting shall be decided by a simply majority.
The Chair of the meeting may vote only in the event that an equal number of affirmative
and negative votes are cast.
11.1.2 Proxy voting shall not be allowed at any meeting.
11.1.3 Invited guest or consultants shall not be entitled to a vote at any meeting.
11.1.4 At any meeting, unless a poll is demanded by at least three Members, a declaration
by the Chair of the meeting that a resolution has been carried and an entry to that effect in
the book of proceedings of the Society shall be sufficient evidence of the fact, without proof
of the number or proportion of the members recorded in favour of or against such resolution.
11.1.5 If a poll is demanded, the President decides the mechanics of same and the result
of such shall be deemed to be the resolution of the meeting.
11.2 Board of Directors Meetings
11.2.1 Each Director, excluding the Chair, present at the meeting shall be entitled to
one vote.
11.3 General Meetings
11.3.1 Each Active Member “In Good Standing”, by means of its certified delegate,
also known as “voting delegate”, shall be entitled to vote.
11.3.2 Each certified “voting delegate” shall represent only one Active Member at any
given meeting.
11.3.3 Each member of the Board of Directors, excluding the person presiding over
the meeting, shall be entitled to one vote.
11.3.4 A Director cannot under any circumstances be a certified “voting delegate”.
11.3.5 Associate Members, Individual Members and Honorary Life Members shall not
be entitled to vote.
11.3.6 An Active Member’s vote count shall be based on the following criteria:
11.1.1 Except where otherwise required by the Nova Scotia Societies Act or the By-laws
of the Society every question submitted to any meeting shall be decided by a simply majority.
The Chair of the meeting may vote only in the event that an equal number of affirmative
and negative votes are cast.
11.1.2 Proxy voting shall not be allowed at any meeting.
11.1.3 Invited guest or consultants shall not be entitled to a vote at any meeting.
11.1.4 At any meeting, unless a poll is demanded by at least three Members, a declaration
by the Chair of the meeting that a resolution has been carried and an entry to that effect in
the book of proceedings of the Society shall be sufficient evidence of the fact, without proof
of the number or proportion of the members recorded in favour of or against such resolution.
11.1.5 If a poll is demanded, the President decides the mechanics of same and the result
of such shall be deemed to be the resolution of the meeting.
11.2 Board of Directors Meetings
11.2.1 Each Director, excluding the Chair, present at the meeting shall be entitled to
one vote.
11.3 General Meetings
11.3.1 Each Active Member “In Good Standing”, by means of its certified delegate,
also known as “voting delegate”, shall be entitled to vote.
11.3.2 Each certified “voting delegate” shall represent only one Active Member at any
given meeting.
11.3.3 Each member of the Board of Directors, excluding the person presiding over
the meeting, shall be entitled to one vote.
11.3.4 A Director cannot under any circumstances be a certified “voting delegate”.
11.3.5 Associate Members, Individual Members and Honorary Life Members shall not
be entitled to vote.
11.3.6 An Active Member’s vote count shall be based on the following criteria:
Each club / local association shall have a minimum of two votes, plus one
additional vote for every full increment of fifty registered minor players above zero.
Each Regional Association shall have a minimum of one vote, plus one additional
vote per registered team.
Each integrated (i.e. all players individually registered with LNSS via club / local association)
sanctioned league shall have one vote.
Each stand-alone (i.e. all players not individually registered with LNSS via club / local
association) sanctioned league shall have a minimum of one vote, plus one additional
vote per registered team.
Teams in Regions with no recognized regional or local associations shall have one
vote.
Note: Any single entity that is entitled to more than one vote may split its votes, at the sole discretion of the “voting delegate, amongst bona fide members of the entity who are in attendance at the meeting.
additional vote for every full increment of fifty registered minor players above zero.
Each Regional Association shall have a minimum of one vote, plus one additional
vote per registered team.
Each integrated (i.e. all players individually registered with LNSS via club / local association)
sanctioned league shall have one vote.
Each stand-alone (i.e. all players not individually registered with LNSS via club / local
association) sanctioned league shall have a minimum of one vote, plus one additional
vote per registered team.
Teams in Regions with no recognized regional or local associations shall have one
vote.
Note: Any single entity that is entitled to more than one vote may split its votes, at the sole discretion of the “voting delegate, amongst bona fide members of the entity who are in attendance at the meeting.
11.4 Executive Committee Meetings
11.4.1 Each executive member, excluding the Chair, present at the meeting shall be entitled to one vote.
12.1 The Society shall arrange for the opening of a bank account in a chartered bank or
trust company in which funds of the Society shall be deposited and withdrawn by cheques.
At least two cheque-signing officers shall be authorized by a resolution of the Board of
Directors.
12.2 The Executive Committee shall be responsible for the payment of all the Society’s
accounts and shall make such regulations, as it deems necessary for the payment of
regular current accounts.
12.3 The Board of Directors shall appoint, by resolution, such officers as may be authorized
to execute all contracts, deeds, bills or exchange and other instruments and documents
on behalf of the Society and those officers, if a Society Seal exists, may seal the said
documents.
12.4 The Active Members of the Society shall annually appoint, by resolution, the auditor(s)
of the Society at the AGM.
trust company in which funds of the Society shall be deposited and withdrawn by cheques.
At least two cheque-signing officers shall be authorized by a resolution of the Board of
Directors.
12.2 The Executive Committee shall be responsible for the payment of all the Society’s
accounts and shall make such regulations, as it deems necessary for the payment of
regular current accounts.
12.3 The Board of Directors shall appoint, by resolution, such officers as may be authorized
to execute all contracts, deeds, bills or exchange and other instruments and documents
on behalf of the Society and those officers, if a Society Seal exists, may seal the said
documents.
12.4 The Active Members of the Society shall annually appoint, by resolution, the auditor(s)
of the Society at the AGM.
13.1 The Society shall not borrow or incur any liability in excess of its annual income
budget plus its accrued liquid financial assets, without the approval and sanction of a
Special Resolution of the Society.
13.1.1 Lesser amounts of borrowing than referred to above may be authorized, by
resolution, of the Board of Directors.
budget plus its accrued liquid financial assets, without the approval and sanction of a
Special Resolution of the Society.
13.1.1 Lesser amounts of borrowing than referred to above may be authorized, by
resolution, of the Board of Directors.
14.1 The Memorandum of Association and these By Laws of the Society may only be
repealed or amended by a majority of the Directors at a meeting of the Board of Directors
and sanctioned, by a Special Resolution, at a General Meeting of the Society duly called
for the purpose of considering the said amendment(s), provided that any repeal or
amendment(s) shall not be enforced or acted upon until the approval of the Joint Stock
Registrar has been obtained.
14.2 By-Law amendment(s) proposed by an Active Member(s) shall be submitted in
writing to the Society at least twenty eight (28) days before being proposed at a General
Meeting of the Society.
14.3 Notice of a General Meeting at which such an amendment(s) is to be considered
shall contain a statement of the amendment(s) with the name of the submitter(s).
repealed or amended by a majority of the Directors at a meeting of the Board of Directors
and sanctioned, by a Special Resolution, at a General Meeting of the Society duly called
for the purpose of considering the said amendment(s), provided that any repeal or
amendment(s) shall not be enforced or acted upon until the approval of the Joint Stock
Registrar has been obtained.
14.2 By-Law amendment(s) proposed by an Active Member(s) shall be submitted in
writing to the Society at least twenty eight (28) days before being proposed at a General
Meeting of the Society.
14.3 Notice of a General Meeting at which such an amendment(s) is to be considered
shall contain a statement of the amendment(s) with the name of the submitter(s).
15.1 The Board of Directors may prescribe, amend or repeal such Operating Policies
and Operating Rules and Regulations not inconsistent with these By-Laws relating to
the management and operations of the Society, as they deem expedient, provided that
such policies and rules and regulations are reported at the next AGM.
and Operating Rules and Regulations not inconsistent with these By-Laws relating to
the management and operations of the Society, as they deem expedient, provided that
such policies and rules and regulations are reported at the next AGM.
16.1 Requirements of the Societies Act
16.1.1 A requisite renewal fee be paid every year.
16.1.2 A financial statement, signed by either the auditor(s) or two of the directors,
must be filed with the Joint Stock Registrar within fourteen (14) days of the completion
of each Annual General Meeting.
16.1.3 A list of Directors, signed by one Director, as appointed or elected at the last
Annual General Meeting must be filed annually with the financial statement. Also a
list shall be filed at any time during the year if a change of Director(s) has occurred.
16.1.4 A copy of every Special Resolution passed shall be filed, with the Joint Stock
Registrar, within fourteen (14) days of the completion of the General Meeting conducted
to consider said special resolution.
16.2 Books and Records
16.2.1 The Directors shall see that all the necessary books and records of the Society
required by the By-Laws of the society or by any other statute or law are regularly and properly
kept.
16.2.2 The books and records of the Society shall be made available, within a reasonable
time frame, for inspection by any Member upon the receipt of a “viewing request” by said Member.
16.1.1 A requisite renewal fee be paid every year.
16.1.2 A financial statement, signed by either the auditor(s) or two of the directors,
must be filed with the Joint Stock Registrar within fourteen (14) days of the completion
of each Annual General Meeting.
16.1.3 A list of Directors, signed by one Director, as appointed or elected at the last
Annual General Meeting must be filed annually with the financial statement. Also a
list shall be filed at any time during the year if a change of Director(s) has occurred.
16.1.4 A copy of every Special Resolution passed shall be filed, with the Joint Stock
Registrar, within fourteen (14) days of the completion of the General Meeting conducted
to consider said special resolution.
16.2 Books and Records
16.2.1 The Directors shall see that all the necessary books and records of the Society
required by the By-Laws of the society or by any other statute or law are regularly and properly
kept.
16.2.2 The books and records of the Society shall be made available, within a reasonable
time frame, for inspection by any Member upon the receipt of a “viewing request” by said Member.
